COVID-19 SAFETY PLAN – Chilliwack Cultural Centre

October 16, 2020

To Whom It May Concern

The Chilliwack Arts & Cultural Centre Society operates the Chilliwack Cultural Centre under a Management, Operating, and Maintenance Agreement with the City of Chilliwack.  The Society closed the Chilliwack Cultural Centre to the public on March 16th, 2020 following the Province of British Columbia banning all gatherings of 50 or more people and the City of Chilliwack announcing the temporary closing of Chilliwack’s Recreation and Cultural Facilities.

On May 6th the Province of British Columbia released The BC Restart Plan which included reopening of Art Galleries and Recreation and Sports as part of the plan’s second Phase.

As such, the Chilliwack Arts & Cultural Centre Society reopened five specific areas of our programming to the public on May 26th.  These five areas were:

  • Centre Box Office
  • O’Connor Group Art Gallery
  • Clay and Ceramics Open Studio
  • Adult Arts & Crafts Programs
  • Chilliwack Academy of Music Lessons.

On June 24th the Province of British Columbia announced the province would move into phase three of the BC Restart Plan.

Under phase three, the Chilliwack Arts & Cultural Centre will move to a reopening of the HUB International Theatre for select performances under strictly enhanced protocols.

This document will address each of the six areas of programming separately, but the following items will be included in all six programming areas.

  • Public access to the Cultural Centre will be limited to the front doors.
    • Signage will be placed on the Cultural Centre front doors with the following information:
      • Anyone entering the Cultural Centre will be required to wear a face mask
      • Anyone entering the Cultural Centre will be required to use the provided hand sanitizer or be wearing the provided disposable gloves.
      • Anyone entering the Cultural Centre will need to sign in with their name and contact phone number.
      • Anyone entering the Cultural Centre will be required to follow strict social distancing practices of keeping a minimum of two meters away from any persons that are not in their personal social isolation bubble.
      • Members of the public may not enter the building if they have any of the following symptoms:
        • Fever of 100.4 degrees (38 degrees Celsius) or more
        • Chills
        • Cough
        • Shortness of Breath
        • Sore Throat
        • Painful Swallowing
      • Additionally, members of the public for whom any of the following is true must also refrain from entering the facility:
        • Anyone who is under the direction of the Provincial Health Officer to self-isolate
        • Anyone who has been out of the country in the last 14 days.

 

  • A Table will be placed immediately in front of the main doors with the following items:
    • Additional signage identifying the requirement that all persons entering the Cultural Centre have face coverings
    • A box of cloth non-medical face masks, each packaged separately in a disposable zip-lock bag.
    • A disposal bin for used cloth non-medical face cloths
    • Hand Sanitizer
    • A sign in sheet
    • pens

 

  • Each member of the public must sign in upon arrival. They are required to wear a cloth non-medical face mask and use the hand sanitizer after signing in.  The face mask must be worn at all times where there is the possibility of contact with staff members, instructors, students, or members of the public.

 

  • The used cloth non-medical face masks will be laundered after each use using commercial laundry detergent, and repackaged into a new, sealed, zip-lock bag.

 

  • Sign in sheets will be retained for a period of not less than 30 days in the event that they are needed by Fraser Health for contact tracing.

 

  • Staff access to the Cultural Centre will be limited to the North-West emergency exit.
    • A table has been placed at the North-West emergency exit which has the following:
      • A selection of cloth non-medical face masks (washed after each use)
      • A bin to collect used cloth non-medical face masks for laundering
      • A sign in/out clipboard
      • Pen
      • Clock
      • Hand sanitizer
      • Box of disposable gloves

 

  • Each staff member must sign in upon arrival, and sign out upon leaving. They are required to use the hand sanitizer and wear a provided cloth non-medical face mask.  The face mask must be worn at all times where there is the possibility of contact with other staff members, instructors, students, or members of the public.

 

  • Masks may be removed by staff members at their desks as long as clear social distancing of not less than six feet is strictly observed, or if the staff member is separated from other workers by a physical barrier.

 

  • The used cloth non-medical face masks will be laundered after each use using commercial laundry detergent.

 

  • In/out sheets will be retained in the event that they are needed by Fraser Health for contact tracing.

 

  • All staff are encouraged to wash their hands regularly for periods of not less than 20 seconds using generous amounts of soap and hot water, especially after blowing their nose, coughing, sneezing, using the washroom, and before eating or preparing food.

 

  • Staff are forbidden from shaking hands and hugging while at work until the health crisis is over.

 

  • In addition to regular hand washing we have provided hand sanitizer stations in the box office, art gallery, front door, and at the cash counting desk in the facility office. Staff are to use hand sanitizer after touching customer cash and/or credit/debit cards.

 

  • Staff emptying garbage cans and recycling bins must wear disposable gloves, and are not to use their hands, even with gloves, to remove any individual items from garbage cans or recycling bins

 

  • The following items are to be disinfected at the start of the day by the building maintenance staff with particular care given to those devices that are used by multiple people daily:
    • Keyboards
    • computer mice
    • telephone keypads
    • telephone receivers
    • telephone headsets
    • adding machines and calculators
    • elevator buttons
    • security keypads
    • photocopier keypad
    • door knobs
    • light switches
    • credit card/debit terminal
    • ATM keypad
    • stairwell handrails
    • Box office counter
    • Concession counter
    • Cultural Centre office counter
    • Academy of Music office counter
    • lobby video monitors remotes (on/off button for any lobby video monitors that don’t have remotes)

 

  • Staff are to use hand sanitizer after un-jamming the photocopier

 

  • Commonly used doors are to be propped open to minimize the number of door knobs/handles touched.

 

  • The shared food table will be suspended until further notice. Staff and volunteers are not to share food items at work.

 

  • Staff members with respiratory illness including fever, chills, cough, shortness of breath, sore throat and/or painful swallowing will be required to self-isolate at home for a minimum of 10 days. They will continue to receive payment for their regularly scheduled hours.  These employees will be asked to work from home when practical.

 

  • Anyone under the direction of the provincial health officer to self-isolate must follow those instructions

 

  • Anyone who has arrived from outside of Canada, or who has been in contact with a confirmed COVID-19 case, will be required to self-isolate for 14 days and monitor for symptoms

 

  • Anyone that begins to feel sick while at work is to immediately inform their supervisor and leave work. If the symptoms include fever, chills, cough, shortness of breath, sore throat, or painful swallowing, that staff member will be required to self-isolate at home for a minimum of 10 days. If the staff member is showing signs of distress, 9-1-1 is to be called.

 

  • Anyone who becomes sick should must use the self-assessment tool at https://thrive.health/covid19 , contact their doctor or call 811 for direction on COVID-19 testing and contact tracing requirements.

 

  • Under Phase 3 of the BC Restart Plan, we are only asking to reopen the parts of our programming where we are able to institute two meters of social distance between all staff, volunteers, students, and patrons in all situations. We have chosen not to propose the reopening of programs that do not allow for proper social distancing.

 

  • Work from home safety plans have been completed by all staff that are working from home, and any future staff members that are shifted to working at home will be required to submit a work from home safety plan that addresses the questions identified in Worksafe’s May 12, 2020 Version 1 Guide to reducing the risk of COVID-19. These plans will include the following:

 

  • Protocols for the staff member evacuating from their home to a safe location if needed, and how they can contact their supervisor in case of emergency.
  • Safe work practices and how the staff member will report any work-related incidents or injuries.
  • Communication protocols and procedures for check-ins if the staff member is working alone or in isolation
  • Any requirements the staff member may have for education and training related specifically to working at home.
  • Ergonomic considerations. Setting up a safe workspace at home will be different for everyone, but there are some common risks. As your employer, we need to ensure that our staff members adequately identify and control unsafe conditions and activities that may cause injury or illness.  Some factors to consider include the following:
    • Environment (e.g., asbestos, mold, tobacco smoke)
    • Electrical Safety
    • Ergonomics
    • Slips, Trips, and falls
    • Violence
    • Working alone

 

  • All employees have been given copies of our Pandemic Policy and are required to meet all expectations within the policy.

 

  • Multiple sets of instructions for effective hygiene practices are included by every sink in the Cultural Centre including all washrooms, janitorial sinks, kitchen sinks, craft studio sinks, technical staff sinks. We have created separate signage aimed at both adults and children.

In addition to the above universal enhanced protocols, the following Protocols have been set for each of the areas being reopened:

Those employees that are required to have level one first aid have been provided with the WorkSafe BC document Occupational First Aid Attendants protocols during the COVID-19 pandemic.  These employees include:

  • All Janitorial Staff
  • All Box Office Staff
  • All Front of House Staff
  • All Technical Theatre Staff

This document can also be accessed at https://www.worksafebc.com/en/resources/health-safety/information-sheets/ofaa-protocols-covid-19-pandemic?lang=en

CENTRE BOX OFFICE

  • Plastic barrier shields have been installed at the Box Office to separate patrons from staff, and to separate the two front counter workstations.
  • Staff are to sanitize the counter, telephones, and computer keyboards every hour
  • Staff will wear cloth non-medical masks
  • Patrons will be encouraged to use touchless payment systems whenever possible.
  • Credit card/debit terminal will be sanitized after each use.
  • Staff will not touch patrons’ credit/debit cards if at all possible
  • Staff will use hand sanitizer immediately after touching patrons’ credit/debit cards, punch cards, or cash.
  • Staff will use hand sanitizer immediately after receiving mail, newspapers, or other deliveries.
  • There will be a maximum of two people working at any one time in the box office. These staff members will observe strict social distancing, and will wear cloth non-medical face coverings at all time.

 

O’CONNOR GROUP ART GALLERY

  • The number of patrons in the gallery will be limited to five guests and one volunteer or staff person to ensure proper social distancing. This space has a rated occupancy of 115 persons.
  • Masks must be worn by visitors and art gallery volunteers
  • Fresh laundered masks will be sealed in plastic sandwich bags to reduce handling
  • A volunteer will be stationed in the gallery to ensure those not isolating together maintain appropriate social distancing measures
  • We will institute a no touching policy for the art
  • The gallery guest book will not be available for patrons to sign.
  • Purchases of art will be handled exclusively by the artists themselves.
  • The desk that the Gallery Volunteer sits at will be sanitized after each volunteer’s shift.

 

CLAY AND CERAMICS OPEN STUDIO

  • The number of wheels has been reduced from ten to four so that there will only be room for six people: four at wheels and two at the hand-building table. The additional six wheels have been removed from the studio.
  • Masks will be worn by everyone in the clay studio
  • Staff will wear gloves when handling clay pieces before they enter the kiln
  • Normally the Open Studio programming is on a drop in basis. This will change under phases 2 and 3 to prior registrations only.
  • Payment, sign-in, and punch cards will be handled exclusively by the Centre Box Office (see enhanced protocols above)
  • Tools will be immersed in a bleach and water solution before being returned to their storage spaces.
  • It must be remembered that those working in the clay studio are working with different thicknesses of mud. The work with the clay (mud) is done explicitly by hand, and as such patrons’ hands are typically covered in mud.  It is extremely unlikely that anyone working in the clay studio will touch their mouth, nose, or eyes with muddy hands – it is just something that you learn very quickly not to do.
  • There will be a maximum of one staff person at any given time in the clay studio.

 

ADULT ARTS & CRAFTS PROGRAMS

  • The capacity for our Adult Arts & Crafts programs have been increased from ten students and one instructor to 15 students, one instructor and one staff member.
  • These classes are being moved to the Rotary Hall Studio Theatre. Rotary Hall Studio Theatre has a capacity of 200
  • The Rotary Hall Studio Theatre will be marked out in a six-foot square grid using white pvc electrical tape to make social distancing easier. Each student will work within one of the six-foot grid squares, with a non-used six-foot grid square separating them from the next closest student.
  • Whenever possible, the instructor will use a video camera and projector or video screen for demonstrations rather than having the students gather to observe.
  • Normally, these programs would only have an instructor. Under these protocols, we will be adding a regular staff person to ensure that strict social distancing protocols are being followed.
  • Staff, instructors, and students will all wear masks.
  • A hand sanitation station will be set up in the space for the staff member, instructors, and students.
  • Materials provided by the Cultural Centre will be kept in isolation for a minimum of three days prior to each class.
  • Tools and artwork in progress will not be shared.
  • After each class, tools will be placed into a container of water and bleach before being returned to storage.

 

CHILLIWACK ACADEMY OF MUSIC – INDIVIDUAL LESSONS.

  • Cleaning and hygiene
    • Spray bottles of sanitizer are in each studio for cleaning door handles, chairs, tables, musical instruments, and any other tool or equipment that is handled.
    • All instruments, chairs, door handles, and other equipment must be sanitized before and after each student.
    • There will be a 15-minute break between each student to allow time for sanitizing the studio and equipment used.
    • Staff and faculty must wash their hands upon arriving at work, after eating, using the washroom, and using communal equipment.
    • Faculty must sanitize the photocopier before and after use.
    • Faculty must sanitize the photocopier room door handle before and after use.
    • Staff and faculty must bring utensils and dishes to eat with. The faculty kitchen is closed to all activity with the exception of handwashing because of the high risk of transmission.
  • Maintaining physical distance
  • Only five teachers will be allowed in the music school at a time.
  • Parents will be asked to remain in their cars to drop off their students outside, and stay in their cars to pick up their students outside.
  • If the student needs assistance to attend lessons, the teacher will assess each situation and provide assistance safely, or ask the student to stay home if assistance cannot be provided safely.
  • Teachers and staff will maintain a distance of two meters between others wherever possible.
  • Studios that are too small to allow two meters of distance will remain closed.
  • Teachers will wear face masks to protect their students, Cultural Centre staff, and themselves.
  • Lessons may be attended only by the teacher and student. Visitors are prohibited at this time.
  • Anyone with symptoms of COVID-19 including fever, chills, cough, shortness of breath, sore throat and painful swallowing, must self-isolate at home for a minimum of 10 days
  • Anyone under the direction of the provincial health officer to self-isolate must follow those instructions.
  • Anyone who has arrived from outside of Canada, or who is a contact of a confirmed COVID-19 case, to self-isolate for 14 days and monitor for symptoms.
  • Anyone who starts to feel ill while at work, should notify students and staff before leaving, when safely home. Staff will assist in notifying other students as needed.

HUB INTERNATIONAL THEATRE – PUBLIC PERFORMANCES

            TICKETING

  • All events must be ticketed through The Centre Box Office. Non-reserved seat events will not be allowed.
  • Every second row of the continental seating section of the auditorium, namely rows B, D, and F, will be closed and not available for seating. (Rows A, C, E, and G for the second show on two show days)
  • Every second and third row of the standard theatre seating section of the auditorium, namely rows H, J, L, M, P, and R, will be closed and not available for seating. (rows J, K, M, N, P, and R for the second show on two show days)
  • Arts Management’s Theatre Manager ticket seating program has been set to leave four seats between groups.
  • Groups of audience members that form a social distancing pod of six or less people may be seated together.
  • Groups of audience members that form a social distancing pod of more than six people must be split up so that no audience group is larger than six persons.
  • There will be a maximum of one wheelchair patron plus two attendants seated in the each of the row F house left and house right special needs seating areas.
  • There will be a maximum of two wheelchair patrons plus two attendants seated in the row S house left, house centre, and house right special needs seating areas.

 

FACILITY ACCESS BY AUDIENCE MEMBERS

 

  • The Cultural Centre will open to the public for performances in the HUB International Theatre 30 minutes prior to curtain time rather than the normal one hour. This is being done to limit the amount of socializing that happens in the lobby.
  • Upon arrival, audience members will be required to wear face coverings (non-medical disposable masks will be available for those that do not have them).
  • Upon arrival, each audience member will be required to fill out a form for contact tracing by Fraser Health. These forms will be kept for a minimum of 30 days.
    • This form will include the audience member’s name and contact phone number
    • A declaration stating that:
      • They have not been outside of Canada in the last 14 days
      • That they have not had contact with anyone with a confirmed case of COVID-19 in the past 14 days.
      • That they are not under the direction of the Provincial Health Officer to self-isolate.
      • That they are not experiencing any of the following symptoms.
        • Fever of 100.4 degrees (38 degrees Celsius)  or more
        • Chills
        • Cough
        • Shortness of Breath
        • Sore Throat
        • Painful Swallowing
      • Audience members that cannot declare that all of the above are true may not enter the theatre, and will be entitled a full credit for their ticket purchase for themselves and the members of their party.
      • The doors to the auditorium will also open 30 minutes prior to curtain time rather than the normal 20 minutes. Again this is being done to limit the amount of socializing that happens in the lobby.

USE OF MASKS

  • Audience members may remove their masks while seated, as long as two-meters of social distance is observed.

 

RENTAL RATES

 

  • Base Rental rates for the HUB International Theatre will be reduced to match the rental rates for Rotary Hall Studio Theatre as long as capacity is limited to 50 audience members.

 

USHERS

 

  • The number of ushers will be reduced from 16 to five. These five will consist of two ticket taking ushers and two seating ushers.  Ushers will be assigned seats in the back of the auditorium behind the audience members.
  • Revised usher emergency procedures will be provide to reflect a 50 person audience and four ushers.
  • Ticket taking ushers will wear face shields in addition to cloth non-medical face masks.
    • Face shields will be boxed and quarantined for a minimum of 72 hours after use, and will be sanitized prior to reuse.
  • Ticket taking ushers are to use hand sanitizer regularly after handling customer tickets.
  • Programs will not be provided for events at the HUB International Theatre. We will display bio boards where appropriate in lieu of programs, and program content will be added to the event’s webpage where appropriate.  This will allow audience members to access program information on their personal devices.
  • Seating ushers will wear face shields in addition to cloth non-medical face masks
    • Face shields will be boxed and quarantined for a minimum of 72 hours after use, and will be sanitized prior to reuse.

COATCHECK, CONCESSION, BAR, AND MERCHANDISING

  • Coatcheck, concession, bar, and merchandising will not be available.
  • Audience members will be allowed to bring their own clear plastic bottles of water into the theatre. Opaque water bottles will not be allowed.  We will provide complimentary clear plastic bottles of water for those that are in need of water during the performance.
  • We will not be providing the complimentary water station for the time being, but will make clear plastic bottles of water available for those in need.

LOBBY WASHROOMS

  • Every second and third sink in the women’s main lobby washroom will be taped off to keep users of the sinks socially distanced. The sinks are located on three foot centers.  This will eliminate eight of the sinks.
  • Three of the sinks on the both the West and East sides of the men’s main lobby washroom will be taped off to keep users of the sinks socially distanced. The sinks are located on three foot centers.  This will eliminate six of the sinks
  • Every second urinal in the men’s main lobby washroom will be taped off to keep users of the urinals socially distanced. The urinals are located on three foot centers.  This will eliminate six urinals.
  • Our main lobby washrooms are designed to handle an audience of 800 in a 15 minute window. We do not anticipate any need to limit the number of people using the washrooms given the 50 person maximum gathering ban.

AUDITORIUM ACCESS

  • Audience members are to proceed directly into the auditorium once they have completed their declaration.
  • All audience members will enter the Auditorium through door one.
  • Whenever possible, we will eliminate intermissions and aim for 75 minute performances.
  • Following the performance, Audience members will leave through doors one and four.
  • A minimum of two hours will be given between shows on multiple performance days to allow the theatre seat arms to be disinfected.

BACKSTAGE OCCUPANCY LIMITS

  • Backstage occupancy limits are as follows:
    • Dressing Room A – six people
    • Dressing Room B – six people
    • Dressing Room C – two people
    • Dressing Room D – two people
    • Dressing Room E – one person
    • Dressing Room F – two people
    • Dressing Room G – Two people
    • Green Room – five people
    • Men’s Cast Washroom – two people
    • Women’s Cast Washroom – two people
    • Lighting Sound Booth – two people
    • Alternate Sound Position – one person
    • Stage Manager’s Booth – two people
    • Followspot Booth – two people

 

COMMUNICATION WITH TICKET PURCHASERS

  • Ticket purchasers will be sent an email in advance of the performances letting them know the following:
    • The front door opening time
    • That there will not be a concession, bar, coatcheck, or merchandising, but they are able to bring a clear (see-through) water bottle from home.
    • How to access the online program if there is one
    • whether or not there will be an intermission
    • the requirement to wear a face covering for the duration of the performance
    • the requirement for each member of their party to sign in with their name and phone number for contact tracing by Fraser Health.
    • That audience members that meet any of the following will not be allowed to attend the performance, and are entitled to a full credit for their ticket purchase for themselves and the members of their party:
      • They have been outside of Canada in the last 14 days
      • That they have had contact with anyone with a confirmed case of COVID-19 in the past 14 days.
      • That they are under the direction of the Provincial Health Officer to self-isolate.
      • That they are experiencing one or more of the following symptoms.
        • Fever of 100.4 degrees (38 degrees Celsius) or more
        • Chills
        • Cough
        • Shortness of Breath
        • Sore Throat
        • Painful Swallowing

 

RENTAL CLIENTS

Note that until the BC Government Provincial Order is changed, the maximum occupancy of the HUB International Theatre will remain at 50 (plus four ushers and required staff)

  • Rental clients and performing groups will be required to provide a safety plan which will be negotiated by our Artistic & Managing Director to ensure appropriate enhanced performance protocols are in place.
    • This safety plan must include the name of the person who will be in attendance throughout the event, from arrival to leaving the building, who will be responsible for the education, enforcement, and monitoring of the group.
    • The designated safety representative for the rental client will work with our technical staff to provide a safety orientation to all of the rental clients members as they arrive.
  • The stage door will remain locked at all times.
  • Renters will be given a contact number to call when they arrive. A staff member will open the stage door for them.
  • Upon arrival, each member of the company will be required to sign a declaration (which will be kept on file for a minimum of 30 days) that includes:
    • Their name and phone number for contact tracing by Fraser Health
    • That they have not been outside of Canada in the last 14 days
    • That they have not had contact with anyone with a confirmed case of COVID-19 in the past 14 days.
    • That they are not under the direction of the Provincial Health Officer to self-isolate.
    • That they are not experiencing any of the following symptoms.
      • Fever of 100.4 degrees (38 degrees Celsius) or more
      • Chills
      • Cough
      • Shortness of Breath
      • Sore Throat
      • Painful Swallowing
    • Performers will be oriented upon arrival by Cultural Centre Technical Staff as to expectations for enhanced protocols.
    • Dressing rooms will be limited to one performer or one group of performers who act as an isolation pod, each.
    • The green room will be limited to five persons at any given time.
    • Presentation hospitality will be limited to commercially pre-packaged items and bottled water. There will be no fresh fruit or baked items provided.
    • We will not be providing coffee for performers.
    • We will not be providing towels for performers.
    • Performers are not to share make-up
    • Wherever practical, performers will be asked to bring and use their own microphones
    • When it is not practical for performers to use their own microphones, microphones will be boxed up and quarantined for a minimum of 72 hours after the performance before being reused. Microphones will be sanitized after being quarantined.
    • Performers that are not part of self-isolation pods may not share microphones.
    • Performers other than singers, dancers, and musicians playing brass or wind instruments that are not part of self-isolation pods must be placed to effect a full two meters of social distancing space at all times, including performance.
    • Singers, dancers, and musicians playing brass or wind instruments must be placed to effect a full three meters of social distancing space between any other performers
    • Drummers may be closer than two meters from other performers if they are behind a drum shield. If the drummer is also singing and is without a drum shield, then they must not be closer than three meters from other performers.
    • Performers must stay a minimum of three meters from the first row of audience.
    • Audience members will generally not be allowed on stage. If it is imperative that an audience member go on the stage, they must effect a full two meters of social distance from the performers at all time.  Any audience members that are invited on stage may remove their masks while on stage if they are:
      • Separated from the artists by a physical barrier, or
      • Separated from artists that are not singing, dancing, or playing wind or brass instruments by a minimum of two meters, or
      • Separated from artists that are singing, dancing, or playing wind or

brass instrument by a minimum of three meters.
And the audience members must put their masks back on before returning to their seats.

  • Members of juries for court trials will be allowed to remove their masks while seated in the jury box and the jury room.

BACKSTAGE OCCUPANCY LIMITS

  • Backstage occupancy limits are as follows:
    • Dressing Room A – six people
    • Dressing Room B – six people
    • Dressing Room C – two people
    • Dressing Room D – two people
    • Dressing Room E – one person
    • Dressing Room F – two people
    • Dressing Room G – Two people
    • Green Room – five people
    • Men’s Cast Washroom – two people
    • Women’s Cast Washroom – two people
    • Lighting Sound Booth – two people
    • Alternate Sound Position – one person
    • Stage Manager’s Booth – two people
    • Followspot Booth – two people

 

PRESENTATIONS

Note that until the BC Government Provincial Order is changed, the maximum occupancy of the HUB International Theatre will remain at 50 (plus four ushers and required staff)

  • Presented artists will be required to provide a safety plan which will be negotiated by our Artistic & Managing Director to ensure appropriate enhanced performance protocols are in place.
    • This safety plan must include the name of the person who will be in attendance throughout the event, from arrival to leaving the building, who will be responsible for the education, enforcement, and monitoring of the group.
    • The designated safety representative for the presented artist will work with our technical staff to provide a safety orientation to all of the rental clients members as they arrive.
  • The exterior stage door will remain locked at all times.
  • Presented artists will be given a contact number to call when they arrive. A staff member will open the exterior stage door for them.
  • Upon arrival, each member of the company will be required to sign a declaration (which will be kept on file for a minimum of 30 days) that includes:
    • Their name and phone number for contact tracing by Fraser Health
    • That they have not been outside of Canada in the last 14 days
    • That they have not had contact with anyone with a confirmed case of COVID-19 in the past 14 days.
    • That they are not under the direction of the Provincial Health Officer to self-isolate.
    • That they are not experiencing any of the following symptoms.
      • Fever of 100.4 degrees (38 degrees Celsius) or more
      • Chills
      • Cough
      • Shortness of Breath
      • Sore Throat
      • Painful Swallowing
    • Presentation performers will be oriented upon arrival by Cultural Centre Technical Staff as to expectations for enhanced protocols.
    • Dressing rooms will be limited to one performer or one group of performers who act as an isolation pod, each.
    • The green room will be limited to five persons at any given time.
    • Presentation hospitality will be limited to commercially pre-packaged items and bottled water. There will be no fresh fruit or baked items provided.
    • We will not be providing coffee for performers.
    • We will not be providing towels for performers.
    • Performers are not to share make-up
    • Wherever practical, performers will be asked to bring and use their own microphones
    • When it is not practical for performers to use their own microphones, microphones will be boxed up and quarantined for a minimum of 72 hours after the performance before being reused. Microphones will be sanitized after being quarantined.
    • Performers that are not part of self-isolation pods may not share microphones.
    • Performers other than singers and musicians playing brass or wind instruments that are not part of self-isolation pods must be placed to effect a full two meters of social distancing space at all times, including performance.
    • Singers, dancers, and musicians playing brass or wind instruments must be placed to effect a full three meters of social distancing space between any other performers
    • Drummers may be closer than two meters from other performers if they are behind a drum shield. If the drummer is also singing and is without a drum shield, then they must not be closer than three meters from other performers.
    • Performers must stay a minimum of three meters from the first row of audience seating.
    • Audience members will generally not be allowed on stage. If it is imperative that an audience member go on the stage, they must effect a full two meters of social distance from the performers at all time.  Any audience members that are invited on stage may remove their masks while on stage if they are:
      • Separated from the artists by a physical barrier, or
      • Separated from artists that are not singing, dancing, or playing wind or brass instruments by a minimum of two meters, or
      • Separated from artists that are singing, dancing, or playing wind or

brass instrument by a minimum of three meters.
And the audience members must put their masks back on before returning to their seats.

BACKSTAGE OCCUPANCY LIMITS

  • Backstage occupancy limits are as follows:
    • Dressing Room A – six people
    • Dressing Room B – six people
    • Dressing Room C – two people
    • Dressing Room D – two people
    • Dressing Room E – one person
    • Dressing Room F – two people
    • Dressing Room G – Two people
    • Green Room – five people
    • Men’s Cast Washroom – two people
    • Women’s Cast Washroom – two people
    • Lighting Sound Booth – two people
    • Alternate Sound Position – one person
    • Stage Manager’s Booth – two people
    • Followspot Booth – two people

 

 

_______________________________________________________

 

This document is in addition to our formal Pandemic Policies. Our Pandemic Policies, and our phase 3 reopening plan are living documents and will be updated as new information arises.

Our reopening guidelines have been developed using WorkSafeBC’s COVID-19 And Returning To Safe Operations Guide and WorkSafeBC’s Arts and Cultural Facilities: Protocols for returning to operation guide. Our Joint Health and Safety Committee will work together with the managers and staff of different departments to identify appropriate solutions to address any unanticipated issues that may arise.  At all times, directions from the Provincial Health Minister, Fraser Health, Worksafe, the Ministry of the Attorney General, and City of Chilliwack will be followed, provided such directions are not in conflict with directions from the Liquor and Cannabis Regulation Branch. Fraser Health, applicable Public Health Orders, Fire and Building Code Regulations, or WorkSafe BC.  At times, this may mean that our reopening plan will need to be tweaked to ensure that it follows all regulations, orders, and guidelines.  We are working with Actsafe (the not-for-profit health and safety association supporting British Columbia’s arts and entertainment industries), and our Artistic & Managing Director sits on the British Columbia Touring Council’s COVID-19 Task Force. We are using both Actsafe and the COVID-19 Task force to ensure that we have the most up to date information to develop future plans for the reopening of Chilliwack Cultural Centre

 

We were initially informed that our reopening plan would need to be submitted to Worksafe for approval, however Worksafe is now directing that all reopening plans be submitted to Fraser Health.  On May 11th, Fraser Health sent a letter to Arts, Culture and Recreation Facility Operators saying that they will not review, provide guidance on and/or approve reopening plans.

It should be pointed out that the letter from Fraser Health identifies “the risk of COVID-19 transmission in arts, culture and recreation facilities is low and Fraser Health supports the operation of these facilities at this time.”

The Mayor of Chilliwack is exempted from the terms of this Reopening Plan.

Respectfully submitted

Michael Cade

Artistic and Managing Director

Chilliwack Arts & Cultural Centre Society – Chilliwack Cultural Centre

 

RESOURCES

 

GENERAL PREVENTION

 

Government of BC: Self Assessment Tool:

https://bc.thrive.health/covid19

 

ActSafe Health Declaration:

https://www.actsafe.ca/wp-content/uploads/2020/05/COVID-19-Worker-Health-Declaration-Fi

llable-20200522.pdf

 

Worksafe: Selecting and Using Masks:

https://www.worksafebc.com/en/resources/health-safety/information-sheets/covid-19-health

-safety-selecting-using-masks?lang=en

 

Worksafe: Instructions on how to use a mask:

https://www.worksafebc.com/en/resources/health-safety/posters/help-prevent-spread-covid-

19-how-to-use-mask?lang=en

 

Government of BC: Key Steps to safely operating and reducing COVID-19 transmission:

https://www2.gov.bc.ca/assets/gov/public-safety-and-emergency-services/emergency-prepar

edness-response-recovery/gdx/go_forward_strategy_checklist_web.pdf

INDUSTRY SPECIFIC GUIDELINES

Audience Services Guidelines

https://www.actsafe.ca/wp-content/uploads/2020/06/Audience-Services-Guidelines-20200603

.pdf

 

Rehearsal Guidelines

https://www.actsafe.ca/wp-content/uploads/2020/06/Rehearsals-Guidelines-20200610.pdf

 

Performer/Client Guidelines

https://www.actsafe.ca/wp-content/uploads/2020/06/Performer-Client-Guidelines-20200610.

Pdf

 

Industry Relaunch Framework

https://www.actsafe.ca/wp-content/uploads/2020/05/Performing-Arts-Industry-Relaunch-Fra

mework-20200612.pdf

 

Live Event Relaunch Reference

https://www.actsafe.ca/wp-content/uploads/2020/06/Live-Events-Industry-Relaunch-2020060

2.pdf

 

Worksafe: Performing Arts Sector Protocols for returning to work:

https://www.worksafebc.com/-/media/WorksafeBC/Resources/about-us/covid-19/performingarts-

protocols-pdf-en.ashx?la=en&hash=CAC2BB92DDA147AAD10D3C0253DA33FC82897B14

Cleaning & Disinfecting Surfaces

https://www.worksafebc.com/en/resources/health-safety/information-sheets/covid-19-health

-safety-cleaning-disinfecting?lang=en

ADDITIONAL RESOURCES FOR EMPLOYEES

 

OFAA protocols during COVID

https://www.worksafebc.com/en/resources/health-safety/information-sheets/ofaa-protocolscovid-

19-pandemic?lang=en

 

Violence Prevention Program resources

https://www.worksafebc.com/en/health-safety/hazards-exposures/violence

 

Worksafe: Administration of First Aid during Covid-19 Information:

https://www.worksafebc.com/en/health-safety/create-manage/first-aid-requirements

BC GOVERNMENT COVID-19 ORDERS

https://www2.gov.bc.ca/gov/content/health/about-bc-s-health-care-system/office-of-the-provincial-health-officer/current-health-topics/covid-19-novel-coronavirus

 

ANY QUESTIONS

Questions about any part of this document or about implementing any part of this plan should be directed to Michael Cade, the Chilliwack Arts & Cultural Centre Society’s Artistic and Managing Director.  Our goal is to have the best possible resources for our staff and the community while we are dealing with the current pandemic.  If you think of things that are missing from this plan but should be included, please let me know ASAP

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